from kamilah mohamad 6/7/06

Hi Shahrul,

thank you for the feedback. This morning at the DDs mtg, i have raised this issue.
everyone understand the importance of having someone controlling the in/out of person into the compactus. Cindy will take up this issue w 7A.

Regards,

Bank Department
Bank Negara Malaysia
(Central Bank of Malaysia)
Tel. 03-26988044
Fax. 03-
Email. bnm.gov.my



Shahrul N/BNM
05/07/2006 18:16
To
/BNM@BNM
cc
CheBNM@BNM
Subject
Operation Section Compactus 7A Suggestions




Dear Kak Kam,

From my point of view in handling Operation Compactus plus with previous caretaker opinions, i hereby list down the difficulties faced and my suggestions in order to make the jobs done much easier for Officer and caretaker alike;

(a) Missing Documents
Suggestion:
List down and create a database for each and every documents coming-in to the compactus. The database is then shared with the officer in Operations. This is currently being done whereby i classified the document meant for storing in 4 categories, namely Document Title, Document Date, Document References Number & Daily References Number. Or maybe we can just scanned all document prior to be filed & have a database on it as well.

(b) Missing Files & Files not arranged accordingly using the current system - Messy
Suggestion:
Make it compulsory that only the caretaker can enter the compactus and took file needed by Officer thus lessen the chances of missing files & arrangement can be done centrally. This system are being done in Banking Supervision & maybe we can have some sort of borrowing scheme like in the library for files.

(c) Not enough space for files
Suggestion:
Identify files needed to be sent to Archive, this requires collaboration between the caretaker & officer of FIs that has a number of closed file.

(d) Borrower of file did not record
Suggestion:
Back to the centralisation hence none of the file are going out without a record.

With these 4 suggestions, i conclude my ramblings and hope that there won't be any difficulties for any future & current caretaker for Operations 7A compactus. Just my 2 cents opinion. Thank you.

Shahrul Nizam Shahrudin


The darkest hour is just before dawn.
"Sometimes the journey is taken simply because it must be taken." –Lorne COA
"I'm the best there was, the best there is, the best there ever will be."